What is NGFA's Annual Convention?

NGFA's Annual Convention is a once-yearly meeting held in early March designed to bring together much of NGFA's membership. The vast majority of NGFA's committees have meetings during Convention, which are open to all NGFA members. The Board of Directors also meets. Annual Association business is taken care of, and new officers are elected in even-numbered years to coincide with the changing of Chairmanship. Convention programming includes two morning general sessions featuring speakers such as industry executive leadership, experts in international trade, elected officials who represent the agriculture industry, and others. Convention is also a fantastic time to network with clients and colleagues, and many opportunities do so are built into the schedule. Overall, Convention is a great way to get an annual overview of the industry in terms of international trade, transportation, US public policy, and notable activities of the industry itself.

When is NGFA's 124th Annual Convention?

NGFA's 124th Annual Convention will be held Sunday March 8 - Tuesday March 10, 2020.

Where is NGFA's 124th Annual Convention?

NGFA's 124th Annual Convention will be held at the JW Marriott Austin.

When does registration open?

Registration is open now! You may register up through the event, including on-site, though registration rates will increase as we get closer to the event.

Who comes to NGFA's Annual Conventions?

Both NGFA member and non-members come to NGFA's Annual Convention, specifically those in middle- to upper-management level roles. Many of our larger member-firms, including those with international operations, choose to attend Convention for it's wide-ranging program focus.  Industry segments such as banking and transportation are also well represented. Additionally, those individuals with committee or Board responsibilities attend Convention in order to participate in the many meetings that occur on-site. Convention is a great way to get an annual overview of the industry in terms of international trade, transportation, US public policy, and notable activities within the industry itself so if knowing that kind of information will help you and your business,  you should probably attend!

How much does it cost?

Rates vary depending on your membership status and when you register. Those rates are:

  Early Bird  Regular  On-site 
Member   $750  $810  $880
 Non-Member    $1,450  
 Guest    $500  
 Exhibitor    $2,500  
 Booth Worker    $500  

What does my registration include?

Full convention registration includes all programming, meals, and networking events (except those designated as invite-only). Guest registration covers all networking events and the Monday Guest Brunch. Tickets purchased for specific events (i.e. Tuesday Closing Party) include entrance to that event only. Registration for excursions and golf are additional, both full convention registrants and guests are able to register.

What is the refund policy?

Cancellations will be refunded in full if notification is received on or before January 30. Cancellation notices received between January 31 and February 28 will be assessed a $100 administrative fee. No refunds will be provided to any person cancelling or failing to give notice of cancellation on or after February 28. Registrant substitutions are welcome; if a substitution is made the cancellation fee will be waived.

Where should I stay?

The host hotel for this event is the JW Marriott Austin and we suggest staying on-property. A room block with a discounted group room rate has been negotiated for our attendees, this rate will be available until February 5.

When can I book my hotel room?

After registering you will receive an email with a link to book your room at our discounted rate. We have instituted this policy due to the high volume of rooms that are historically booked but then cancelled after the room block cut-off date; rooms cancelled after the cut off date of February 5 are not able to be re-booked by your fellow attendees and open up NGFA to financial penalties for non-performance. If you need to cancel your room please make an effort to do so as soon as possible. Thanks.

What airport can I fly into?

The most convenient major airport is Austin-Bergstrom International Airport (AUS). AUS is located approx. 20 minute's drive from the hotel.

When should I arrive/depart?

We suggest arriving on Sunday 3/8 by around noon so that you can sit-in on NGFA committee meetings (NGFA members only). Non-members should make sure they arrive in time to attend the Transportation Open Forum at 3:00 pm and the first networking event, which takes place Sunday evening at 6:00 pm. We suggest departing Wednesday 3/11; our Tuesday night Closing Party is a great event and the last chance to network with fellow attendees - it should not be missed!

Should I bring my spouse/kids?

Yes! A guest registration gives your guest access to all the networking events you plan to attend plus a special Guest Brunch. Rather than register your under -21 kids as guests you may bring them complimentary to all the networking events you plan to attend WITH THE EXCEPTION of the Tuesday Farewell Bash, which requires a ticket for attendance. If your guest wishes to attend any programming they will want to register as a full convention attendee.

Where can I find more Convention information?

More Convention information can be found in the weekly NGFA newsletter, and via our weekly Convention emails. Please contact ngfa@ngfa.org to be put on these lists if you are not already.

Can I connect with other attendees in advance?

Yes, we will make an attendee list available starting several weeks before the Convention. This list will have names, companies, cities & states of all registered attendees.

How do I become a Convention sponsor?

Please visit the "Become a Sponsor" page to learn more about our sponsorship program. When you are ready to sign up, or with any questions, please contact Rebecca Grubbs.

Can I get a press pass for Convention?

Yes, please contact Sarah Gonzalez for press pass info.

Who do I contact with questions?

Please visit the "Contact" page for a complete list of Convention contacts.